Providing transcript-extract from archival records
Legal grounds
- Art. 90, p. 2 of the Law on the National Archival Fonds (LNAF);
- Art. 26 of the Regulation for the procedure of use of the National Archival Fonds' records;
Specification
Upon request from individuals and juridical entities the state archives provide transcript-extracts from archival records (Art. 39 of the Rules for the procedure and the organization of the archival records' use in the “Archives” State Agency). The transcript-extract represents exact section of the records, without any changes in their content and format.
Transcript-extract of archival records is provided in case that there is no access restriction and when they are in good physical condition (Art. 30 (1), p. 1–2 of the Regulation for the procedure of use of the National Archival Fonds' records).
Competent authority
“Central State Archives” Directorate, “State Military Historical Archives” Directorate – Veliko Tarnovo and the “State archives” departments.
Submitting requests for issuing
- at desk;
- via licensed post operator;
- electronically;
Necessary documents
In case that the applicant has the right of concession he or she needs to provide documents as proof.
Receiving the service product
- at desk;
- electronic notification;
- via post/currier service on the declared correspondence address;
- via post/currier service on a different address;
- via post/currier service to a mail box;
Fees and service payment
- Receiving request on a standard form – BGN 5,00 (if the applicant holds a valid reader’s card this charge is waived)
- Preparing transcript-extract of archival records – per page of the record – BGN 1,00.
- Certification of transcript-extract of archival records:
- First page – BGN 2,50.
- Each next page – BGN 1,50.
The following concessions of the service’s fees (excluding the certification fees) are available:
- for pupils and teachers, students, PhD student, scientific workers of the system of the Bulgarian Academy of Sciences and other scientific institutes, university lecturers from Bulgaria and abroad and employees in other archival institutions in Bulgaria – 50%;
- people with disabilities – 50%;
- retirees – 50%;
- individuals who have donated records to the state and their direct descendants – free copies of the donated records and free reader’s card;
- Political parties, NGOs and companies – free copies of the records that they have deposited.
Note: Transcript-extracts of archival records are only made and received after payment.
For up to date information you may check the Quick Links section, the pages Fees for the fees collected by the “Archives” SA and Service charges, provided by the “Archives” SA.
Payment method
- at desk;
- bank payment;
- online via bank card and virtual POS terminal;
Term for providing the service
- within seven working days.
The term for providing the service depends on the volume and physical condition of the records. The term for providing the transcript-extract begins from the date of the payment for the service.
Internal service proceedings
- Following the successful registration of the application in the records management system of the “Archives” SA the applicant receives notification on the provided email address, containing information about: unique registration identification (URI) number of the application in the records management system of the “Archives” SA, the date of the application registration and unique numerical access code. With this information the applicant can track the progress on his or her document in section “Service status” in the “Archives” SA electronic services portal.
- The following steps in the process of application processing are detailed in the Law on the National Archival Fonds (LNAF), the Regulation for the procedure of use of the National Archival Fonds' records and the Rules for the procedure and the organization of the archival records' use in the “Archives” State Agency.
Note: If the application is incomplete (text not properly completed or lack of information for issuing reader’s card), the applicant shall be notified with instruction to fix the problem within three days (art. 30 of the Administrative Procedural Codex).
Service outcome
Provided transcript-extract of archival records.