Service Description

Reproduction of archival records

Legal grounds

• Art. 90, 3 and 4 of Law on National Archival Funds;
• Art. 39; Art. 40; Art. 41; Art. 42 of the Regulation on the procedure for the use of the records from the National Archival Funds.

Specification

The reproduction of archival records from the National Archival Fonds (NAF) shall be done by the applicant by publishing, exhibitions, making films, radio and television broadcasts etc. for which he/she is obliged to inform the Publicity of Archives Directorate and the respective state archive. To publish images on paper or electronic carrier (facsimiles, digital images, etc.), including on the web, shall require permission by the head of the Archives. The form and the purpose of the reproduction shall be specified in the application. Upon publication and promotion of NAF records the user shall be obliged to indicate the full references of the records used in publications and exhibitions, but in movies, radio and television broadcasts etc. – only the name of the relevant archives storing the documents. Also to provide to the Archives a copy of any publication of NAF documents after its release under Art. 9, 6 of the Law on the Compulsory deposit of copies of printed and other works, incl. a copy of each new edition – whatever type of media or internet address of the publication. When using documents from NAF for internet publications, the user shall protect them from unauthorized copying, distribution and misuse. For web posting the archives shall provide digital copies of documents having technical parameters according to the rules under art. 4 of the Regulation on the procedure for the use of the records from the National Archival Fonds and to the approved prices of services. After the deadline for publication of documents on the Internet the right to this shall be renewed pursuant to the procedure stipulated in Art. 39 and 41 of the Regulation on the procedure for the use of the records from the National Archival Fonds. When using documents under Art. 39 of the Regulation on the procedure for the use of the records from the National Archival Fonds shall be respected the individual rights, the copyright, the interests of third persons and the protection of personal data under Bulgarian law.

Competent authority

Central State Archives Directorate, State Military Historical Archives Directorate – Veliko Tarnovo and the State archives departments.

Submitting requests for issuing

• at desk;
• via licensed post operator;
• electronically;

Necessary documents

If the applicant is entitled to a discount, it is necessary to attach the documents proving it.

Receiving the service product

• at desk;
• electronic notification;
• via post/currier service on the declared correspondence address;
• via post/currier service on a different address;
• via post/currier service to a mail box;

Fees and service payment

• Submitting a standard application – 5.00 BGN (if the applicant has a valid reader’s card, he/she shall not pay fee for submitting an application);
• Copying of one page of an archival record:
  1. А4 – 1 copy – 0.25 BGN
  2. А3 – 1 copy – 0.50 BGN
  3. А2 – 1 copy – 1.00 BGN
  4. А1 – 1 copy – 3.00 BGN
  5. А0 – 1 copy – 6.00 BGN
• Digitizing an archival record:
  1. Digital copy (max 300 ppi JPEG/TIFF image) – one page/picture – 3.00 BGN
  2. CD/DVD record – 1 item – 1.00 BGN
• Digitizing an archival record with the applicant's own equipment – one page / picture – 0.20 BGN.
• Microfilming an archival record (photographing, developing and fixing of black and white negatives) – 35 mm:
  1. Up to 500 frames – 1 frame – 0.50 BGN
  2. More than 500 frames – 0.30 BGN
• Copying (black and white) of an archival record:
  1. 13/18 cm – 1 copy – 2.00 BGN
  2. 18/24 cm – 1 copy – 3.00 BGN
  3. 24/30 cm – 1 copy – 4.00 BGN
  4. 30/40 cm – 1 copy – 10.00 BGN
• Printing of a digital image and microfilm/micro-card:
  1. black and white, format А4 – 1 copy – 1.00 BGN
  2. Color, format А4 – 1 copy – 3.50 BGN
  3. Color, format А3 – 1 copy – 6.50 BGN

Note: For fast and express services, the price is increased by 50 percent (fast) and 100 percent (express).

Discounts shall be made (excl. the fee for certifying an archival record), as follows:

• Students and teachers, undergraduates and graduates, scientists at the Bulgarian Academy of Sciences or other learned units and institutes, lecturers at universities in the country and abroad and employees at archival institutions in the country – 50%;
• Disabled people – 50%;
• Retirees – 50%;
• Individuals and their direct heirs who have donated records to the state – free copies of the records donated by them and reader’s card free of charge.
• Political parties, non-profit legal entities and companies – free copies of the records donated by them.

The reproduction of documents shall be paid depending on the form and purpose of the reproduction, the type of the publication, the duration of the publications on the web according to the current prices of the services.

For up to date information you may check the Quick Links section, the pages Fees for the fees collected by the “Archives” SA and Service charges, provided by the “Archives” SA.

Payment method

• at desk;
• bank payment;
• online via bank card and virtual POS terminal;

Term for providing the service

The duration of the service is in connection to the deadlines for execution of all activities related to the service.

Internal service proceedings

• Following the successful registration of the application in the records management system of the Archives SA the applicant receives notification on the provided email address, containing information about: unique registration identification (URI) number of the application in the records management system of the Archives SA, the date of the application registration and unique numerical access code. With this information the applicant can track the progress on his or her document in section “Service status” in the Archives SA electronic services portal;
• The following steps in the process of application processing are detailed in the Law on the National Archival Fonds (LNAF), the Regulation for the procedure of use of the National Archival Fonds' records and the Rules for the procedure and the organization of the archival records' use in the Archives State Agency.

Note: If the application is incomplete (text not properly completed or lack of information for issuing reader’s card), the applicant shall be notified with instruction to fix the problem within three days (art. 30 of the Administrative Procedural Codex).

Service outcome

The right to use archival records for a single reproduction with a specified purpose.